Spell out the name at first mention, then abbreviate in brackets. Only use capital letters if it is the only machine with that name in the world.

This synchrocyclotron (SC) was built in 1957, whereas the Large Hadron Collider (LHC) was completed in 2009. The SC accelerates ions…


Include all accents in French, German, Portuguese, Spanish and Irish Gaelic words. But for words that have been assimilated into English (café, résumé) follow OED.

Note that capital letters in French also take an accent so état membre becomes État membre. 

Administrative Circular

Follow the style dictated by the HR website, as this is where people will find the documents. 

Capital letters, No. then a space followed by a digit, open bracket, "Rev", stop, space, digit, close brackets. See below: 

Administrative Circular No. 25 (Rev. 3)

ampersand (&)

Don't use them, even in headlines. 


  • certain company names – Smith & Jones Consulting
  • when artistic considerations dictate – on a logo, for example 
  • academic references – (Grant & Smith, 1998)
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